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The Evolution of DOT Recordkeeping

The COVID-19 pandemic has taken the trucking industry to a new digital era. Audits, which used to be done on-site, are now done online, which means the Federal Motor Carrier Safety Administration (FMCSA) has recorded a higher number of them.  

Carriers nowadays are expected to have a digital recordkeeping solution and that’s what Purcell has to offer!  

You must be prepared for off-site audits at all times because they can happen randomly. Now, most DOT audit violations can be avoided if you manage your paperwork effectively. Today, we will explain how you can accomplish that! 

Embrace Digitization 

Businesses that must comply with FMCSA regulations have to keep a ton of records to maintain their compliance, insurance, and safety programs. The records include DOT drug and alcohol testing files, driver qualification files, DOT Clearinghouse query records, inspection, repairs, and training records, proof of insurance, and logs of service hours.  

All of these records contain sensitive information, so they must be protected and kept for minimum periods. Some of them even need to be stored in secure locations. That’s a lot to keep track of!  

Now, the new requirements from the FMCSA state that paper files are no longer viable for many different reasons. That’s why businesses must rely on digital formats for record keeping. Setting up databases and online compliance management systems is the most effective way to protect and access records when auditors randomly show up.  

Purcell’s online compliance management system offers unique benefits. Such as having a Virtual Fleet Manager who will organize files, set up the system for you, monitor Driver Files and Company compliances, and more. That means they will handle all the heavy lifting for you and organize all your records.  

An Outstanding Digital Solution 

One of the most important things you need to understand about digital solutions is that they’re not all the same. There are many options out there and you need to find the right fit for you. When you’re working with a third-party provider, it’s important to make sure they offer what you need so you can maintain compliance.  

The Purcell online compliance management system is the perfect fit! It allows you to access digitized files from any device, providing unmatched accessibility. The system provides accurate date monitoring and automatic alerts.  

This way, you can ask your employees to schedule DOT physicals or let them know when to renew their licenses. It saves time and prevents you from overlooking important deadlines.  

 It also lets you know if drivers are keeping up with their paperwork, such as regularly updating their medical cards.  

Purcell digitizes your paper driver files and helps you manage them continuously, so you’re always organized and compliant. Our Compliance management tools also include DOT background checks, drug testing, and audit support.  

Schedule a call to discuss how Purcell’s online compliance system is the one for you. 

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